Oct 1, 2015 6:42:45 PM

Frustrated with the time it takes your employees to find documents within the network, but unsure how to solve the problem?  Enterprise search solutions help users find files quickly while saving the enterprise time and money.  Analyst firm IDC reports that a single employee costs a company nearly $20,000 a year searching for files. 

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Topics: Data Access, Enterprise Discovery, Search Best Practices, english, blogpost

Aug 2, 2015 1:23:54 AM

We are often asked why an organization should not renew their Google Search Appliance (GSA). In addition, why it makes sense to just buy a ViaWorks system instead of going down the road of a GSA device. This blog is dedicated to answering these questions using the most widely available facts.
Most importantly, the GSA is sold on a two to three year term. After the term, the organization must repurchase in full the entire solution, give back the old hardware, and acquire new hardware. The device shuts down after the term. With ViaWorks, you use the software product as long as you wish on the server hardware that you choose to deploy it on. We offer an annual maintenance plan which incorporates software updates and support. We never shut down your system and you never have to return it. You can easily renew your maintenance each year. You can add additional document or user capability up to the scalability of the server hardware that you choose.
The GSA software is embedded into pre-determined server hardware. Instead of choosing the hardware for the current steady state needs (total searches per second and new documents per second) of the Search solution, with ViaWorks the customer chooses the server hardware. The hardware can be chosen to accommodate additional future scalability needs. In addition, if there are a large number of documents that need to be initially indexed, more powerful server hardware can be chosen to speed up the initial fetching and indexing elapsed time. This can save a significant amount of project start up time.
The GSA pricing model is based on the number of documents that are indexed. The price is the same whether you have 5 users or 5,000 users. With ViaWorks we can accommodate the GSA pricing model if that is what fits your needs best. However, our mainstream pricing model is an alternative for you that accommodates organizations that have different mixes of documents and users based.
The GSA comes with a limited number of connectors supplied by Google. The GSA relies on connectors built or to be built by 3rd parties for many connectors important for a complete enterprise search solution. An example would be Office 365 connectors including SharePoint Live and OneDrive for Business. With this model, GSA customers must plan on putting their complete Search solution together from multiple vendors. Problem solving becomes problematic because the deployment does not come from a single vendor. This is not a problem with ViaWorks because ViaWorks develops and supports all the connectors including cloud and SaaS connectors like Office 365, SharePoint Live, and OneDrive for Business. If you need indexing of the text in images embedded in documents then the GSA has the same problem because no OCR capability is available from Google. With ViaWorks, the OCR capability is supplied and supported by VirtualWorks.
Finally, another important differentiation is that our product strategy is aimed not only at users performing searches but is also aimed at being a platform for Search Based Applications. Today we document and support APIs that allow different customized Search user interfaces to be built (for embedding into other platforms). These same APIs can be used by applications to perform searches to get information that the application needs to perform its tasks. No user interaction needs to be involved. In the future, additional APIs will be provided for additional Search Based Application functionality.

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Topics: VirtualWorks, Enterprise Discovery, english, blogpost

Aug 1, 2015 1:18:33 AM

Using information from applications both new and old and from documents of all ages has become a part of the average workday. Employees need access to content if they are to stay efficient. Finding an enterprise search tool simple enough for employees with little background in IT to use on a regular basis can boost productivity and free workers to handle higher impact operations that better utilize their unique skills.

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Topics: Data Access, Enterprise Index, Enterprise Discovery, english, blogpost

Jul 22, 2015 12:55:21 AM

Everyday operations for today's companies create massive volumes of usable digital content. Strong use of the information generated can help companies differentiate themselves from competitors and develop projects that are exactly what staff and customers alike call for. There is a catch, however. If the content is hard to locate, all of these advantages will become less pronounced. Spending time and staff effort digging through archives to find a relevant piece of data is a waste of resources, and efficient operations call for the removal of issues like these.

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Topics: Virtual Migration, Data Access, Enterprise Index, Enterprise Discovery, english, blogpost

Jul 16, 2015 12:42:40 AM

Businesses have a complex relationship with their own IT environments. The webs of solutions that make companies function have been growing at a relentless pace in recent years, and businesses' expansions and close relationships with other firms have just entangled matters further. The IT department can cut through the confusion somewhat by deploying applications that see use with a wide cross-section of the user base and provide essential services. One strong contender to fill this role is Microsoft SharePoint, a framework that helps employees collaborate and share information. Used correctly, it can become a frequently consulted portal to help firms form a unified strategy. Of course, some extensions to its native capabilities are necessary to make SharePoint right for such a role.

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Topics: Data Sprawl, Data Access, SharePoint, Enterprise Discovery, english, blogpost

Jul 16, 2015 12:37:34 AM

Every day employees are tasked with finding data - old reports, proposals, statistics, invoices and more.  Searching through data silos, emails, shared drives for useful information takes time. Much effort is expended for limited results, costing every company time and money. The objective here is clear: If the overall process of searching for particular pieces of data could be streamlined, many daily duties for knowledge workers can be quicker and more efficient, leading naturally to more productive employees and a more agile business on the whole.

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Topics: Data Sprawl, Data Access, Enterprise Discovery, english, blogpost

Jul 14, 2015 12:32:14 AM

Making sound technology investments and getting strong returns are key pages in the IT playbook. When it comes to managing big data and the massive increase in data velocity, variety and volume, this could be troublesome. No matter how hard employees try, they may find the process of searching through mountains of new information is costing time and money. It's up to these same IT professionals to identify technology approaches that can cut through data sprawl to make finding corporate content more efficient than ever.

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Topics: Big Data, Data Sprawl, Data Access, Enterprise Discovery, english, blogpost

Jul 12, 2015 12:23:46 AM

The rise in data volume, velocity and variety are causing trouble for companies trying to ensure constant information availability. Unfortunately, the causes of data sprawl are some of the fundamental building blocks of today's enterprise environment, meaning it's not going away. For instance, affordable and new applications to create, capture and store information are creating siloed and confusing data environments that are larger than ever before and very hard to untangle. IT departments need an answer to this situation, and turning back the clock on overall IT development and application deployment is clearly not an option. Instead, they will have to think about how to liberate the data from the present environment.

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Topics: Data Sprawl, Enterprise Index, Enterprise Discovery, english, blogpost

Jul 11, 2015 12:18:41 AM

The impact of indexing your content that is accessed daily can be significant, no matter the type of company in question. Searching for information is a regular part of the office routine for a multitude of knowledge workers and a smaller but still vital task for nearly every type of role. If those attempts to find a particular piece of content take too long or fail outright, the end result will be wasted time, at a minimum. The global economy is fragile and competition is fierce, meaning such lost productivity is unacceptable. In this way indexing, which is a subtle process that operates in the background of corporate operations, can become one of the absolute key processes in any IT setup.

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Topics: Enterprise Index, Enterprise Discovery, english, blogpost

Jun 20, 2015 4:22:14 PM

ViaWorks is an enterprise search tool that empowers workers to find exactly what you need, the moment you need it, no matter where it’s hiding – in email attachments, scanned documents or drawings, SharePoint sites, the company intranet, or across departmental application silos. With less time spent looking for information, you’ll work smarter, faster, more efficiently (and with less stress) than you ever thought possible.

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Topics: Data Sprawl, Data Access, Enterprise Discovery, english, blogpost

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